HVAC contractor software for small teams
Many HVAC owner-operators don't need a large field-service suite. They need a simple way for customers to ask for service, get a reply and book a time. Here's what ScanMyPro does — and what it doesn't — so you can decide if it fits.
What small HVAC contractors usually need
Capture every request
Calls get missed on jobs. A request page that works 24/7 keeps leads from slipping away.
Respond quickly
Fast replies win HVAC jobs, especially no-cool and no-heat emergencies.
Schedule without conflicts
Small teams need a clear view of who is free and when.
Build reputation
Reviews drive new customers for local service businesses.
What ScanMyPro covers
- Customer service requests. Customers scan a QR sticker on the unit, describe the problem, add photos and choose a preferred time — no app or account needed.
- Your own booking page. A public page for your business where customers can request service or book an open time slot, even if you have no website.
- Customer chat. Reply to customers in the browser chat inside ScanMyPro, without WhatsApp or SMS fees.
- Technician scheduling. Assign technicians, set arrival windows and avoid double bookings with an availability calendar and repeating time blocks.
- Google review requests. Send a review request after a job once you've added your Google review link.
- QR sticker designs. Generate and download branded QR designs for your units and trucks.
What ScanMyPro doesn't do
If you need these, you'll want a broader field-service or accounting tool alongside or instead of ScanMyPro.
- Invoicing, estimates and payment collection from customers
- Accounting or payroll
- Inventory and parts tracking
- A full multi-page marketing website or search ranking guarantees
Pricing
Try it free for seven days — no card required. After that:
- Starter: $29 per month, up to 3 technicians
- Team: $59 per month, up to 10 technicians